2022 Return to School Plan

‘Educating with COVID’

VERSION 1.0  |  UPDATED 20 January 2022


As with the key guiding principles of the College throughout the COVID pandemic, the primary objective of this Return to School Plan is the safety and wellbeing of the College and its community.


Download 2022 Return to School Plan
Download COVID Safe Action Plan Summary
Download Elphin Drop Off Map

NB: Please note as the COVID-19 situation continues to evolve, plans are subject to change.


Download 2022 Return to School Plan
Download COVID Safe Action Plan Summary
Download Elphin Drop Off Map

NB: Please note as the COVID-19 situation continues to evolve, plans are subject to change.


The purpose of the 2022 Return to School Plan (Plan) is to maintain continuity of teaching and learning in as safe an environment as possible by applying mitigating strategies against the deleterious effects of COVID-19 (covid).

The Plan reflects a detailed risk assessment conducted for College operations in 2022 against this backdrop of educating with covid, and reflects the significant additional mitigation strategies now available regarding covid vaccination of adult members of the College community.

The Plan is also consistent and reflective of the general strategy of the Australian and Tasmanian Governments regarding management of covid which involves a shift to ‘living with covid’ within a largely vaccinated community as opposed to the previous primary management tools of isolation and lockout of covid. It is also noted that the ongoing delivery of education is regarded by Government as an essential service and there is an expectation that schools will remain open for the delivery of face-to-face learning wherever possible subject to the implementation of detailed covid planning and covid mitigation strategies.


These mitigating strategies have led to the College’s 2022 Return to School Plan having the following eight key actions:


After a consultation period in December 2021 involving staff representatives, College leadership and a representative of the Independent Schools Union, Scotch Oakburn College adopted a mandatory covid vaccination policy for all employees and adult visitors to the College (parents, volunteers, contractors, etc).

Exceptions to the requirement for adults to be fully vaccinated, as per the policy, are for:

  • Transient visitors who remain on campus for less than 15 minutes, such as a parent dropping their child off at their classroom.
  • People who have a medical exemption from vaccination. This must be provided at the time of entry to the campus or earlier.

As per Government requirements, all adults, including those who are fully vaccinated, must wear a mask at all times when indoors – see point II – Masks.


Visiting parents whose stay is greater than 15 minutes, are required to be vaccinated and wear a face mask when indoors.  Evidence of vaccination will be required on entry. Unvaccinated adults are permitted, provided their stay on campus is less than 15 minutes.


Current Government protocols require all staff/adults and secondary students to wear a fitted face mask (worn over the nose and mouth) when indoors. Given the College’s structure, it is a requirement for all Penquite-based students, Year 6 and above, and all College staff and visitors to wear a well-fitted mask at all times when indoors.

All students, Elphin and Penquite, and adults must wear an appropriate mask when travelling on an College bus, to and from school and when on excursion. This includes boarders travelling between the Boarding House and the Penquite Campus. People aged 12 and over must wear a well-fitted face mask on public transport/buses and the College encourages this practice for students of all ages.

Students and staff who are returning to school after an absence due to being covid-positive, are required to wear a mask at all times for a further five (5) school days. Staff will be supplied with an N95/P2 respirator type mask, or equivalent, to wear for the duration of this period.

Exceptions to the wearing of masks indoors, by either Penquite-based students and adults, are only available as follows:

  • Where a medical exemption exists to the wearing of a mask, with the details of this to be provided to the College.
  • When vision of the full face and/or clearly understood articulation is required for teaching and learning to be effective. This is at the discretion of the teacher responsible for the class at that time.
  • When rigorous exercise is being undertaken (for example, in the College Fitness Centre or HPEC).
  • When actively eating or drinking.

The wearing of masks for all Junior School or Elphin-based students is optional, although encouraged and supported by the College.

There will be clearly marked bins provided around each campus, specifically for the disposal of face masks.


Students will be required to wear masks in common areas where adults are more likely to be working. The Boarding House will be zoned: amber zones (wear mask and physically distance where possible) and green zone (conditions associated with traditional family zone).

Visiting parents are required to wear a face mask when indoors. Evidence of vaccination will be required on entry.

Symptomatic People and COVID-positive people

COVID Symptomatic People

People who are symptomatic and/or unwell are not to come to school.

Anyone with cold and flu-like symptoms (fever, cough, runny nose, tiredness/lethargy, shortness of breath, loss of sense taste or smell etc) is to stay at home, out of the College population, and organise to be tested for COVID-19 as soon as possible. Due to the possibility of covid positive people initially returning negative test results, people should not return to school until they are both free from all symptoms and have returned a negative covid test result.

Any student who presents at school with cold and flu-like symptoms or develops symptoms during the course of the day will be isolated at school and their parent contacted to pick them up.

Thermometers will be available for use at College Reception areas, if required, for staff and students who develop symptoms during the day.

Students who are absent from school for any reason can stay up to date with their learning by accessing their class Dash page(s) and emailing their teacher(s) for clarification, etc, if needed. If the majority or a whole class is absent, (or the teacher) the teacher may choose to utilise MS TEAMS to run the class online.


A supply of RATs will be located at each reception for use by people who are symptomatic. Parent permission must be gained before a student undergoes a RAT.

The Boarding House will also have a supply of RATs for use as needed. Parent permission must be gained before a student undergoes a RAT.

COVID–Positive People

Students (Years 2 – 12) and staff who are returning to school after an absence due to being Covid-Positive, are required to wear a mask at all times for a further five (5) school days. Staff will be supplied with an N95/P2 respirator type mask, or equivalent, to wear for the duration of this period.

The College will keep an electronic record of all students and staff who have contracted covid. This information will be kept confidential and is for internal records only.


Staff and students with other respiratory illnesses, such as asthma, sinusitis, hay fever, etc, where symptoms may be confused with those typical of covid infection, are to provide a doctor’s certificate identifying the symptoms typical of that respiratory illness so that those people can attend the College. As a precaution, people affected in this way should perform regular RATs to confirm their covid-negative status.


Students and staff will be asked to not return to the Boarding House if showing symptoms and/or are considered a close contact of a confirmed case. Students and staff will be required to follow Department of Health guidelines regarding confirmed cases and close contacts.

There will be daily monitoring of student symptoms in the Boarding House and use of RATs if symptoms are present.

Physical Distancing

A very simple way of reducing the chance of being infected or passing on infection is to stand or sit back from other people in public or in the workplace. Hence, physical distancing between all people on campus is a key to preventing the transmission of the virus amongst our community.

Government guidelines state that physical distancing does not apply to students when at school. However, adults must still maintain 1.5 m between themselves and any other adults wherever possible. Posters placed around the campuses will advertise physical distancing.


Student arrival at school is potentially the most difficult scenario to ensure appropriate physical distancing. Consequentially, on the Elphin Campus, each Year Level has a designated gate/entry point that they are to enter the campus by.

On the Elphin Campus the drop off/pick up zones will continue near all gate/entry points and the relevant entry points for each Year Level are listed below. All students can arrive from 8:20am (refer to Elphin Map for gate number Allocations):

  • Gate 1: EL Erina: Erina Street Gate (Before School Care Collection Zone)
  • Gate 2: EL Elphin: Elphin Road Gate (South at Jean Gardner Wing & Collection Zone for After School Care)
  • Gate 3: Prep: Elphin Road Gate (Main Driveway)
  • Gate 4: Year 1: Elphin Road Gate (Main Driveway)
  • Gate 5: Bus & Boarding Students: Elphin Road Gate (North – Crossing Lights)
  • Gate 6: Years 2 & 3: Claremont Street Gate
  • Gate 7:  Years 4 & 5: Claremont Park Gate

Older siblings may enter through the allocated gate of their younger brother(s)/sister(s).


There are no specific entry requirements for Penquite students. As usual, latecomers are to sign in at the appropriate reception on arrival. TCE students must sign in/out at Student Reception. As per normal, the drop off/pick up zones on both sides of Penquite Road will be operational and are encouraged for use.


All students, whether during school hours or at the Boarding House, are at all times to restrain from any form of physical contact, e.g. greetings, gestures, hugs, handshakes.

Across the College:

  • Desks will be appropriately spaced to ensure sufficient distance between each student as well as there being minimal chance of incidental contact between students,
  • Students are to use only their own equipment (no sharing of pens, pencils, ruler, etc),
  • If required, classrooms will be reallocated to ensure that larger rooms are used by classes with larger numbers of students,
  • Practical subjects and shared spaces (e.g. HPEC, conneXions, Library, Music) – will need subject-specific considerations.


There are designated areas for year levels which ensures smaller student populations in the yard at break times. In the Junior School students are to use only the designated Year Level outdoor areas in breaks. On the Penquite Campus, Middle and Senior School students remain on their campus; they are not to use the Penquite Road underpass unless necessary, returning to the appropriate side of the Penquite Campus promptly.


To help control the spread of the virus during this pandemic, these protocols should be observed:

  • wash and dry your hands regularly and properly,
  • wash and dry hands after removing your mask,
  • always wash and dry hands thoroughly before eating,
  • use hand sanitiser as required.


Hand hygiene is crucial to reducing the transmission of infectious agents. Hand hygiene includes washing hands with soap and water or cleaning hands with alcohol-based products (gels, rinses, foams) that can be used without water.

  • If hands are visibly dirty and/or with respiratory secretions (phlegm, spit), wash them with soap (plain or antimicrobial) and warm water, scrubbing wrists, palms, fingers and nails for 15–20 seconds. Rinse, and dry with a clean, dry towel or paper towel.
  • If there is no visible dirt, alcohol-based products with an emollient, might be preferred. They dry the skin less and can be more convenient.
  • Always wash and dry hands after contact with other people, and before and after removing your mask, before and after removing gloves, and before touching your mouth, nose or eyes.
  • In general, try to keep hands away from your face.


  • There will be hand sanitiser in classrooms and break-out spaces, and soap in toilets.
  • Posters placed around the campuses will advertise hand washing.
  • Even though the canteens/tuck shops will be operating as normal, students will be encouraged to be fully self-sufficient in terms of food and water/drink, bringing all they need for the day from home.
  • There is to be no sharing or swapping of food or drink bottles etc.
  • Drinking fountains that require contact to operate and that bring the mouth close to/touching the water outlet will be turned off.
  • Subject to weather, eating outdoors will be encouraged.


A College-wide audit of air quality and ventilation in learning spaces was carried out during Term 4 2021 and work to address areas of immediate need has been completed over the summer break. Facility developments in recent years have had fresh air circulation built into their design and consequently, most facilities have sufficient air flow to ensure the circulation of fresh air to occupants.

In below standard spaces, upgraded air-conditioning cassettes have been installed to introduce fresh air and create a positive pressure differential that will force air out of the rooms and so allow for appropriate fresh air circulation. In addition, air purifiers will be installed in areas deemed below standard.

All windows have been assessed and the inoperable repaired, so that the majority of College windows can now be opened. Manual actions that are encouraged are opening windows and doors, weather permitting, and periodically moving the class outdoors.

Cleaning and Disinfecting

The College has a detailed cleaning schedule identifying what areas are cleaned, when they are cleaned and by whom. There will be clearly marked bins provided specifically for the disposal of face masks. Students will be educated as to the importance of always disposing of masks in these bins.

  • Sanitising of classrooms will occur regularly, as per the cleaning schedule.
  • Toilets will be cleaned as per the cleaning schedule – twice per day in some locations.
  • Cleaning/sanitising of high-volume touchpoints, such as desks, door handles, play equipment handrails, locker areas will take place regularly.
  • Play equipment, outside seats and sports equipment to be cleaned and sanitised regularly.

Cough Etiquette

If you cough or sneeze, you should:

  • Cover your nose and mouth with a disposable tissue rather than your hands.
  • If there are no tissues available, cover your nose and mouth with your upper arm rather than your hands. Wash your upper arm (or sleeve) as soon as practical if you have sneezed or coughed into it.
  • Dispose of used tissues in the nearest mask bin.
  • Wash your hands afterwards or after touching used tissues.


The College recognises the importance of parental and community access to our facilities and the value of incidental conversations between parents and staff. However, the more people we have gathering on campus the greater is the risk that a significant number of our community will contract covid or have to isolate as a close contact, therefore increasing the disruption to the teaching and learning of staff and students. Therefore, in general, there will be no ‘en masse’ gatherings for events on any campus for the duration of Term 1, 2022.

Community and parent gatherings will be conducted online, where appropriate, or postponed until a time later in the year to be determined. The following will occur in Term 1, 2022:

  • All Parent Information evenings will be conducted online and recorded for viewing later by those who are unable to view the event live.
  • Other ‘start of the year’ events, such as the Boarders Parents’ BBQ, will be postponed until a time to be advised.
  • One-on-one parent-teaching meetings can be conducted, but if longer than 15 minutes all parties must be fully vaccinated.
  • Laneway at Elphin will not be in operation in Term 1, 2022.
  • When an event does occur ‘live’, a Risk Assessment pertinent to its circumstances must be provided and approved.

Each event will be managed on its merits and the situation continually reviewed. When it is deemed safe to do so, parents and community will be welcomed back onto our campuses.

The co-curricular program is an essential aspect of the holistic education of our students. In our efforts to ‘educate with covid’, all co-curricular activities will proceed in a covid-safe manner.

  • All competitor schools shall be asked to inform their community of Scotch Oakburn’s Policy requiring all adults to be fully vaccinated if remaining on-site for more than 15 minutes.
  • Bands may continue to rehearse as per their normal schedule, however musicians should physically distance wherever possible.
  • Choirs are a significant risk for the transmission of covid and as such choristers are to wear masks or rehearse outdoors, weather permitting.
  • The College will adhere to all Government and Health Department guidelines around co-curricular activities.
  • Clear signage indicating that adults present must be fully vaccinated.


Excursions and camps are an important experiential aspect of the College’s holistic education and student learning. All planned excursions and camps shall continue in Term 1.

These programs will be subject to their own detailed risk assessments and COVID-safe guidelines developed for students and parents prior to the program.


Education will be a key aspect to ensure this Plan is successful. It will ensure to the extent that is practicable:

  • All adults on campus for greater than 15 minutes are fully vaccinated.
  • People who are unwell do not enter any College campus.
  • All adults and Penquite-based students wear masks indoors.
  • Physical distancing is maintained wherever possible,
  • Good hygiene is practiced by staff and students.

As is currently the case with communicable diseases such as head lice and gastroenteritis, in the instance where a student tests positive, that person’s classmates and their parents will be notified as soon as practicable and urged to be vigilant for the presence of any symptoms. Should a student display any cold and flu-like symptoms they should stay away from school and be tested for covid, following the process as indicated in section (iii) Symptomatic People.

The College will modify its guidelines regarding the status of close contacts as required based on advice from Public Health.

As the covid environment in Tasmania is a rapidly changing landscape, the College will regularly review the Return to School Plan and provide updates to the College community as required based on Tasmanian Public Health advice or guidelines.