YOUR QUESTIONS ANSWERED

COVID-19
PROTOCOLS

Updated July 2021

It should be noted that the following principles underpin all changes implemented:

  • Operations are in line with Australian Health Protection Principal Committee (AHPPC) and Tasmanian Health guidelines.
  • All activities permitted at school are safe and appropriate in living within a COVID-19environment.
  • School students do not need to follow strict adult physical distancing guidelines. They should follow good hygiene practices such as:
    • staying home when they are unwell, and seek COVID-19 testing as appropriate,
    • regularly washing hands,
    • no sharing of drinks or food,
    • cough or sneeze into their elbow, or a tissue which should be discarded immediately.

Should you have any questions at any time, please contact your Head of School.

DOWNLOADS

Download Current Protocol Information
Download Elphin Drop Off Map

NB: Please note as the COVID-19 situation continues to evolve, plans are subject to change.

Download
Check in TAS app

You can download  the Check in TAS app from the Apple Store or Google Play.  Search ‘Check in TAS’ in your relevant store, or use these links now.

DOWNLOADS

Download Current Protocol Information
Download Elphin Drop Off Map

NB: Please note as the COVID-19 situation continues to evolve, plans are subject to change.

Download
Check in TAS app

You can download the Check in TAS app from the Apple Store or Google Play.  Search ‘Check in TAS’ in your relevant store, or use these links now.

Download The Dash app

A reminder that you can download The Dash app from the Apple Store or Google Play.  Search ‘Scotch Oakburn College’ in your relevant store.

The Dash app allows you to turn on notifications, check timetables and see when work is due. As a parent/guardian it can keep you up to date on important messages, allows you to see your child/ren’s timetables and lets you know when student work has been marked or is overdue.

DROP OFF AND PICK UP

DROP OFF/PICK UP ZONES will continue near all gate/entry points and the relevant entry points for each Year Level are listed below, all students can arrive from 8:20am.

EL Elphin: Elphin Road Gate (South at Jean Gardner Wing)
EL Erina:
Erina Street Gate (OSHC at this gate also)
Prep: Elphin Road Gate (Main Driveway)
Year 1: Elphin Road Gate (Main Driveway)
Year 2: Claremont Street Gate
Year 3: Claremont Street Gate
Year 4: Claremont Street Gate
Year 5: Claremont Street Gate

All Bus & Boarding students: Elphin Road Gate (North – Crossing Lights)

Notes:

  • Early Learning Centre: – EL Elphin sign in will occur at the gates. – EL Erina sign in will occur at the classroom.
  • Families with multiple children are encouraged to drop off and pick up their children at the one gate, with the exception of families with children in both EL Elphin and EL Erina, as it is necessary to sign each of your children in as above.
  • Afternoon pickups are at the same locations for EL-Year 4.
    Year 5 are at the Claremont Park Gate.
    EL pickup is 2:50pm.
    Prep – Year 5 pickup is at 3:00pm.
  • Drive through zones will continue.
  • Parents ‘on foot’: EL and Prep can be dropped at the gate or walked to the classroom or building entrance. All EL-5 collect students from designated areas immediately inside the exit gate (designated area) for their Year level. Class teachers will be in these areas with students. Visitors should remain in designated areas.

DAILY SCHEDULE

Early Learning Centre

Operates from 8.45am to 2.50pm

Prep to Year 5

Download a copy of the map

DROP OFF AND PICK UP

There will be DROP OFF/PICK UP ZONES near all gate/entry points.

DAILY SCHEDULE

These times are for all year levels:


*Pastoral time

TCE Students

  • Year 11 must stay at school during all Study Lines.
  • Year 12 may study from home during their Study Line in Period 1 and 2 and in 6 and 7.
  • All TCE Students must attend their Pastoral Time each day, with the exception of students travelling to Co-op schools for classes, VET or HAP classes.

Elphin Campus

  • Students do not need to check in
  • Parents:
    do not need to check in for school drop off and pickups, but
    must check in via the Check in TAS App if staying for longer than 15 minutes
    • All Staff must check in via the Check in TAS App
    • All Visitors/Contractors/Deliveries etc must check in via the Check in TAS App

Penquite Campus

  • Students do not need to check in
  • Parents must check in via the Check in TAS App
  • All Staff must check in via the Check in TAS App
  • All Visitors/Contractors/Deliveries etc must check in via the Check in TAS App

Boarding House

  • Students must check in via the Check in TAS App
  • Parents must check in via the Check in TAS App
  • All Staff must check in via the Check in TAS App
  • All Visitors/Contractors/Deliveries etc must check in via the Check in TAS App
  • Parents are also reminded they can phone, email, make a Teams meeting and/or arrange an on-Campus meeting with any teacher.
  • Parents’ attendance at school events remains within current COVID-19 protocols regarding social distancing and venue capacity. Parents need to be guided by the communications sent in respect to specific events and also check the ePlanner on The Dash.
  • Coffee@Laneway will continue with the Check in TAS App system to ensure protocols are adhered to.

NOTE: All parental visitation on campuses outside of the above guidelines will require the Check in TAS App using the College’s QR Code at entry gates / buildings/ receptions etc.

Links to download the Check in TAS app can be found at the top of this page.

  • All school co-curricular activities including competitions will continue, aligned with current health advice.
  • School assemblies will continue (no external visitors unless by invitation)
  • Excursions will continue with consideration to gathering restrictions, physical distancing and hygiene requirements.
  • The College swimming pool remains open for students.

Student food preparation areas are available for use, however, their continued opening will be highly dependent on whether students keep these areas clean. This will be supervised accordingly.

In 2020 the College implemented online ordering and cashless sales.

Where possible we recommend families order through the online system to facilitate appropriate social distancing, hygiene and other preventative measures, especially while the threat of COVID-19 remains. Cash sales are not possible. It’s easy to order online and now it’s easy to purchase from the Tuckshop during break times with pre-paid balances linked to Student ID cards or via credit/debit card (Note: Penquite Campus only).

Top up your My School Connect balance now and be ready early before it’s back to school time. Use these links to access information from the  Penquite Campus Tuckshop and Elphin Campus Canteen.

  • Parents can access the Boarding House with prior notification and via the Check in TAS App using the new Boarding House QR Code. (Refer to 1. People on Campus)

The College will continue to provide hygiene products, such as hand wash, hand sanitiser and surface sprays and will continue their use throughout 2021.

The College has established protocols, based on following the advice of Public Health, if a confirmed case is identified in a school. “If there is a confirmed case of COVID-19 in a school, the school may need to temporarily close to allow time for public health to conduct contact tracing and deep cleaning to be undertaken, to ensure the safety of staff and students prior to reopening.”

ARCHIVE

TERM 4 2020 BACK TO SCHOOL

DROP OFF AND PICK UP

There will be DROP OFF/PICK UP ZONES near all gate/entry points and the relevant entry points for each Year Level are listed below, all students can arrive from 8:20am:

EL Elphin: Elphin Road Gate (South at Jean Gardner Wing)
EL Erina: Erina Street Gate
Prep: Elphin Road Gate (Main Driveway)
Year 1: Elphin Road Gate (Main Driveway)
Year 2: Claremont Park Gate
Years 3: Claremont Street Gate
Years 4: Claremont Street Gate
Year 5: Elphin Road Gate (Main Driveway)

All Bus & Boarding students: Elphin Road Gate (North – Crossing Lights)

Notes:

  • Early Learning Centre sign-in will occur at the gates.
  • Families with multiple children are able to drop their children at their youngest child’s gate, with the exception of families with children in both EL Elphin and EL Erina, as it is necessary to sign each of your children in at their respective gate.
  • afternoon pickups are at the same locations for each year level, between 2:50pm-3:20pm.
  • Drive through zones continue, however Year 5 students can now be collected from a younger sibling’s gate.
  • Parents ‘on foot’ are able to collect students from designated areas immediately inside the exit gate for their Year level. Class teachers will be in these areas with students as is currently in place. No visitors are to move beyond these designated areas.

DAILY SCHEDULE

Early Learning Centre

Operates from 8.45am to 2.50pm (NB: earlier finish time)

Prep to Year 5

Download a copy of the map

DROP OFF AND PICK UP

There will be DROP OFF/PICK UP ZONES near all gate/entry points and the relevant entry points for each Year Level are listed below, all students can arrive from 8.15am:

Years 6 – 8: Middle School Pedestrian Gate or Briggs House Turning Circle
Year 9 – 12: Chapel Gates or Briggs House Turning Circle

Notes:

If students are being dropped off/picked up at the turning circle, parents/adults are to remain in their cars at all times. Latecomers are to sign in at the appropriate reception on arrival.

DAILY SCHEDULE

These times below will commence from Tuesday 21 July 2020 for all year levels:

The times below will commence from Monday 12 October for all year levels.

*TCE Students

For Term 4:

  • Year 11 must stay at school during Study Lines with the exception of classes after lunch, Period 5 and 6, where students may sign out and study from home.
  • Year 12 may study from home during their Study Line in Period 1 and 2 and in 5 and 6.
  • All TCE Students must attend their Pastoral Time each day, with the exception of students travelling to Co-op schools for classes, VET or HAP classes
  • TCE students will have the opportunity to book into the SOC Gym/Fitness Centre to do a workout once a week during a Study Line.

Download a copy of the map

  • Parents and carers can drop off and pick up students on both campuses in designated areas, maintaining appropriate social distancing at all times.
  • Parents are reminded they can phone, email, make a Teams meeting and/or book in for an on-Campus meeting with any teacher.
  • Parents of Early Learning to Year 6 are able to visit their child’s classroom on a rostered basis via a booking system. Details will be communicated in due course.
  • Parents’ attendance at school events will recommence within current COVID-19 protocols regarding social distancing and venue capacity. Parents need to be
    guided by the communications sent in respect to specific events and also check the ePlanner on The Dash.
  • Recommencing Coffee@Laneway via a booking system to ensure venue capacity is adhered to.

NOTE: All parental visitation on campuses outside of the above guidelines will require sign-in/out, and we request visits to be brief.

  • All school sport and activities including competitions will continue, aligned with current health advice.
  • Inter-school student events and competitions (sport, debating, public speaking, performing arts) will continue.
  • School assemblies will recommence (no external visitors unless by invitation)
  • Excursions can occur with consideration to gathering restrictions, physical distancing and hygiene requirements.
  • School swimming pools will open for students.
  • Music and larger choirs can recommence with appropriate social distancing and durations of performances applied.

Student food preparation areas are available for use, however, their continued opening will be highly dependent on whether students keep these areas clean. This
will be supervised accordingly.

In 2020 the College implemented online ordering and cashless sales. Where possible we recommend families order through the online system to facilitate appropriate social distancing, hygiene and other preventative measures, especially while the threat of COVID-19 remains. Cash sales will not be possible. It’s easy to order online and now it’s easy to purchase during break times with pre-paid balances linked to Student ID cards (N.B. Penquite Campus only).

Top up your My School Connect balance now and be ready early before it’s back to school time. Links to Penquite Campus Tuckshop and Elphin Campus Canteen.

  • Parents can access the Boarding House with prior notification.

The College will continue to provide hygiene products, such as hand wash, hand sanitiser and surface sprays and will continue their use throughout 2021.

The College has established protocols, based on following the advice of Public Health, if a confirmed case is identified in a school. “If there is a confirmed case of COVID-19 in a school, the school may need to temporarily close to allow time for public health to conduct contact tracing and deep cleaning to be undertaken, to ensure the safety of staff and students prior to reopening.”

TERM 3 2020 BACK TO SCHOOL

DROP OFF AND PICK UP

There will be DROP OFF/PICK UP ZONES near all gate/entry points and the relevant entry points for each Year Level are listed below, all students can arrive from 8:20am:

EL Elphin: Elphin Road Gate (South at Jean Gardner Wing)
EL Erina: Erina Street Gate
Prep: Elphin Road Gate (Main Driveway)
Year 1: Elphin Road Gate (Main Driveway)
Year 2: Claremont Park Gate
Years 3: Claremont Street Gate
Years 4: Claremont Street Gate
Year 5: Elphin Road Gate (Main Driveway)

All Bus & Boarding students: Elphin Road Gate (North – Crossing Lights)

Notes:

Early Learning Centre sign-in will occur at the gates.

Families with multiple children are able to drop their children at their youngest child’s gate, with the exception of families with children in both EL Elphin and EL Erina, as it is necessary to sign each of your children in at their respective gate.

Afternoon pickups are at the same locations for each year level, between 2.50pm and 3.20pm.

DAILY SCHEDULE

Early Learning Centre

Operates from 8.45am to 2.50pm (NB: earlier finish time)

Prep to Year 5

Download a copy of the map

DROP OFF AND PICK UP

There will be DROP OFF/PICK UP ZONES near all gate/entry points and the relevant entry points for each Year Level are listed below, all students can arrive from 8.15am:

Years 6 – 8: Middle School Pedestrian Gate or Briggs House Turning Circle
Year 9 – 12: Chapel Gates or Briggs House Turning Circle

Notes:

If students are being dropped off/picked up at the turning circle, parents/adults are to remain in their cars at all times. Latecomers are to sign in at the appropriate reception on arrival.

DAILY SCHEDULE

These times below will commence from Tuesday 21 July 2020 for all year levels:

Year 6 – 12 (Monday, Tuesday, Thursday and Friday)

Year 6 – 12 (Wednesday)

*TCE Students

For Term 3:

  • Year 11 must stay at school during Study Lines with the exception of classes after lunch, Period 6 and 7, where students may sign out and study from home.
  • Year 12 students may study from home during their Study Line in Period 1 and 2 and in 6 and 7.
  • All TCE Students must attend their Horizontal Tutor or House/Assembly each day, with the exception of students travelling to Co-op schools for classes, VET or HAP classes.
  • Those at school during a Study Line must adhere to the current social distancing guidelines – four at a table (large round tables in RDSSC or the general 2 square meters apart) and in practical subject spaces.
  • Students are to use the designated rooms for study – Robert Dean Senior Student Centre, John Morris Centre and at the top of the Helix terraces.
  • TCE students will have the opportunity to book into the SOC Gym/Fitness Centre to do a workout once a week during a Study Line.

Download a copy of the map

Tuesday 21 July – Term 3 all classes resume for Early Learning to Year 12

Yes, all students are required to attend school in Term 3; the College is no longer allowed to provide distance-based education from the commencement of Term 3. Any students not attending will be treated as “unauthorised’ absences unless appropriate reason and/or documentation is provided as per the Education Act 2017.

If students are unwell, the College must be advised in the usual way.

Schools are identified as safe places for students and staff, and evidence suggests that they present low risk in relation to the spread of COVID-19 provided the following guidelines are adhered to:

  • Students and staff who are unwell must not attend school, especially if experiencing the symptoms of COVID-19 i.e. fever, cough, runny nose, tiredness, shortness of breath, loss of taste or smell etc or any flu-like symptoms.
  • Adults are requested not to gather in and around school grounds, car parks, entrances and outside classrooms.
  • Social distancing of 1.5 metres is required by all adults.
  • Public Health advice is that social distancing between children is not required in schools provided they are well. However, for extra precaution, social distancing will still be encouraged where practical, provided it does not impact on education provision. All members of the school community are at all times to refrain from any form of physical contact, e.g. greetings, gestures, hugs, handshakes.

Students and staff will continue to engage in regular effective handwashing and hygiene protocols, including regularly washing hands with soap and water or using hand sanitiser and covering coughs and sneezes

It is very important that parents and carers observe social distancing and hygiene protocols when picking up and dropping off students.  Advice is that the biggest risk of transmission of COVID-19 on school sites is from adults congregating at entry/exit points.

Adults are recognised as one of the highest risk factors in the spread of COVID-19 and therefore, parents should only come onto the Campus when a specific appointment has been made or advertised invitation events have been made in advance. Therefore, only those adults who are invited on to College grounds for essential purposes will be allowed on site. School drop-offs and pickups will continue to be at specific school entry points. For younger students, staff will receive them directly from parents/carers and ensure a direct staff to parent/carer handover at designated gates.

Students that need to leave the campus during the day can be collected from campus Receptions or other designated areas.

In-line with advice from Public Health, the College will not be conducting wide-scale temperature checking of students/staff as there is limited evidence to demonstrate the value of such checks. However, if the temperature of a student/staff member does need to be checked, the school has a supply of non-touch thermometers at dedicated first aid areas of the College.

The College has an appropriate store of hygiene products, sourced by various suppliers, such as hand wash and sanitiser and surface sprays, and will continue their use throughout Term 3.

On the Penquite Campus – change rooms are now available for HPE lessons and sporting competitions.

On the Elphin Campus – students may continue to wear their full sports uniform on the days they have timetabled HPE or sport.

Locker areas at Penquite will have entry and exit points and students will need to wait until there is room to enter. Witches hats and crosses on the floor will mark the waiting areas. Bag areas at Elphin will be overseen by class teachers.

Café areas will continue to be closed for all of Term 3 for Middle School and Senior School areas. However, the Penquite Tuckshop and Elphin Canteen will be open in a limited capacity early in Term 3. This will be for pre-ordering and pre-paying for lunch orders only. Specific details regarding the online ordering process for the Tuckshop/Canteen will be circulated shortly. Students should continue to bring all pre-prepared food to school unless the intention is to pre-order lunch at the Tuckshop/Canteen. There will be no microwaves or sandwich presses available during this time. The Laneway Café and all drinking fountains are not able to be used. Students are also not able to share food at any time.

Individual reviews and management plans are being developed to facilitate the re-introduction of co-curricular activities on a case by case basis. Based on Public Health advice, a number of activities will occur during Term 3:

  • Assemblies, WAVE, LIVE@Elphin, and Connect@Elphin etc will be re-introduced subject to density guidelines i.e. no more than 250 people or 2 square metres per person, whichever is the smaller.
  • School sport (as guided by Level C of AIS framework for ‘rebooting sport’), selected music, camps and excursions.

This will be monitored and reviewed as required and parents will receive specific information relating to their child/ren’s individual activities.

Yes, our buses are an essential service and bus operators will continue to ensure buses are cleaned frequently, with a focus on high volume touch points.

The College has established protocols, based on following the advice of Public Health, if a confirmed case is identified in a school. “If there is a confirmed case of COVID-19 in a school, the school may need to temporarily close to allow time for public health to conduct contact tracing and deep cleaning to be undertaken, to ensure the safety of staff and students prior to reopening.”